November 07, 2008

Rules for scholars of the Vatican Library. Some good ideas!

Rules for scholars of the Vatican Library (Not complete, also translated from Italian to English via google language tools so the errors in the translation are my responsibility with the limits of my google translation!) I enjoy to see how the rules work in a big institution, with restrictions on what you can bring to the library, advice about your computer, and the rules that are necessary to keep things functioning effectively. I would like to visit, one day. It would be great to visit as a scholar as described below.

Index for consultation

I. Nature of the Vatican Library
II. Tasks of the Vatican Library
I. Admission
II. Obligations of scholars to the Library
III.Rules for the frequency of the Library
IV. Standards for Sale Consultation
V. Safety standards
VI. Penalties
VII. Reproductions
VIII. Copyright
IX. Discharge of liability
X. Hours

Foreword to the Regulation Rules
I. Nature of the Vatican Library
The Vatican Library is the Pope's library, set up, according to the intention of Nicholas V, "pro communi doctorum virorum commodo" (short of 30 April 1451) and the thought of Sixtus IV realized that, "to decorem militantis Ecclesiae , Fidei catholicae augmentum, eruditorum quoque ac litterarum studiis insistentium virorum commodum et honorem "(bull of 15 June 1475).
In the centuries since its foundation was open to eminent scholars and was open to qualified scholars in 1883 under Leo XIII (see letters Saepenumero considerantes, August 18 1883, and Augustum sanctis-simumque munus, 1 Oct 1888), which facilitated the procedures Admission at the same time, he prepared, of the Vatican Secret Archives. .
The Library is in close contact with "the exercise of the government and the ministry of the Apostolic See" (John Paul II, Address of 15.I.2000), it is one of the bodies of ancient origin, "while not doing the proper of the Roman Curia, however, provide various services necessary or useful "to the" Supreme Pontiff, the Curia and the Church Universal and in some way connected with the Apostolic See. " "As such, the Library will hold" according to its laws As the establishment and administration "(Apostolic Constitution. Pastor Bonus of 28.VI.1988, Arts. 186 and 190).
The Vatican Library remains inalienable property of the Supreme Pontiff, which is its sovereign provision that it is open to consultation. The Vatican Library, therefore, not a library of public law. It has the character of specialized library in the philological and historical subjects: the back-respectively, even in those theological, juridical and scientific. It is reserved for scientific research work, based on the study of manuscripts, printed matter, coins and medals, prints and other graphic and cartographic material.
II. Tasks of the Vatican Library

The task of the Library, which is both institution and conservation research institute, is primarily to guard and preserve with all care the cultural treasures entrusted to it, it also has the following duties:
1. increase the manuscript collections, printed and numismatic with purchases, exchanges and gifts, according to the subjects represented in the funds and the purpose of the institution;
2. conduct the study and promote knowledge of this material through the work of ordinary and extraordinary staff and through publications;
3. make available to qualified scholars from around the world, with the necessary caution, both originals and reproductions in various forms of relics preserved, with every possible assistance and appropriate scientific and technical research, constantly updating the tools and assistance necessary or useful in this work.
Hence the commitment of the Library to create the conditions that allow scholars to study properly allowed the material to them. The library is completely free to select scholars prior to and following on the basis of compliance with Regulation below, considering as an ideal place for study and research an environment of strict silence, respect for people and the place that welcomes.
The Rules below serves primarily to ensure that students admitted working conditions worthy of a place of study and research, so scholars are invited to read it carefully and scrupulously respect the rules.
The Library, while offering to scholars, as far as possible, hospitality decent, is aware that the building and the old structures do not allow a space availability and convenience of working with all the latest library.
Limits on the availability of consulting the material can be represented by the temporary unavailability of documents (because being restored, the cycle of pest control in public exhibitions or the like), their failure to inventory, the precarious state of conservation or other reasons at the discretion of the Prefect of the Library. All material can be consulted and studied only in situ into the salt.

Regulation Rules for Scholars

I. Admission

They are frequently admitted to qualified researchers and scholars from around the world, without distinction of race, religion, origin and culture, especially teachers and university researchers or institutions of higher learning, and other erudite people, known for their licenses and scientific publications. The conditions for admission are the availability of seats, adequate preparation, documented and guaranteed by renowned academic institutions. It requires, as per tradition, to indicate the research project. Are not normally admitted students. Exceptionally can grant entry to graduate students preparing a thesis for a doctorate research or able, for example, philosophiae doctor (Dr. phil. / PhD) students and graduates who are in particular need to consult manuscripts, other material stored in the Library only. To be eligible, they must submit a letter of malleveria and the Library reserves the right to ensure that they have the expertise and experience necessary to treat the precious material with due care. For them, the deadline for acceptance of the card is a few weeks earlier, as established by the annual schedule of the Library. Scholars wishing to consult numismatic material must not only be in possession of the card for admission, in advance of their visit Numismatic Director of the Cabinet.
Allowed to scholars is issued a card that entitles the holder to enter the Vatican City through the Porta Sant'Anna. The card is personal and can not be sold to third parties. The loss of the card must be reported immediately to the Office of Admissions Library. The holder of the card responds personally for damages caused by misuse of the card. By accepting the card and signing the form of Admissions, the scholar undertakes to comply with these Rules, which receives a copy.
They must therefore be produced for admission to the library the following documents:
1. A letter of recommendation (especially for scholars who request admission for the first time) or evidence of academic qualification, the Library will retain the original or copy it;
2. a valid ID which shows the residence, the Library makes a copy.
3. at its option (but also for students), the Library will require a letter of malleveria.
II. Obligations of scholars to the Library

Scholars admitted to frequent the library agrees to:
1. observe these Rules;

2. treat all stock entrusted to them, especially the manuscripts and old printed, with the greatest respect and with extreme delicacy, and preserving the relics from any type of damage;
3. to send a copy to the Library of publications concerning the material consulted or received for playing, especially if the contributions appear in collections and magazines not owned by the Library.

III. Rules for the frequency of the Library

1. General rules of conduct General rules of conduct
Firstly the ADMITTED Library scholars are obliged to strictly observe the silence not only in the halls of study, but in all of the interiors, and to carry out their conversations always in the garden or in the bar of the Library. It is forbidden to disturb, in any way, the activity of study and work, such as studying and talking loudly or using noisy equipment.
Scholars must have a suitable clothing to the dignity of an ancient institution of culture and education. Mobile phones must be switched off at the entrance. Mobile phones must be switched off at the entrance. It is strictly forbidden the use of any electronic means of communication in all indoor Library. All students are strongly advised to present themselves and always behave in a manner appropriate to the decorum of the place. In particular, it is prohibited to take an attitude, individual or group therapy to the dignity of the institution. Photographs, films, sound recordings and any other type of reproduction are not allowed. It is strictly forbidden to introduce cameras in the library of any kind, cameras, mobile phones with embedded digital cameras, recorders, dictaphones, scanners and digital or other similar equipment that can reproduce material in the Library or photograph the rooms or the building. It is strictly forbidden to carry and use in Library scissors, knives, blades, razors, matches, adhesive paper, adhesive tape, glue, bottles of ink, correction fluid, and generally any kind of liquid and any other object or substance that may damage the collections of the Library. Scholars admitted in the Library are required to follow, without discussion, the provisions given by the staff of the Library.
In all the local interior of the library is forbidden to smoke and eat and drink. Smoking is permitted in the garden, food and drinks can be consumed only in the bar of the Library. Access to the deposit of manuscripts and other stores library is closed to the public. It is also prohibited without permission to enter the premises where they have established offices and staff to use equipment and materials allocated to staff of the Library. Finally, it is not possible to access the Library all'Archivio secret, nor vice versa, if not through the main entrance of the two institutions.

2. Access to the Library
The scholar admitted to the frequency of the Library, joining in: - In Porter:
a) return the card;
b) withdraws the key with the number
c) For your deposit locker coat, umbrella, bag and all that is irrelevant to the study; - In the Hall of Manuscripts consulting room or in consultation with Print: -
d) return the key to the bench
e) writes the name printed on a sheet of presence next to the number corresponding to the key;
f) chooses the place of study that seeks to occupy exhibition;
g) returns to the bench and writes the number of the place of study next to their name.

At the end of the working session and when to leave the library, even if you plan to return for the day, the scholar:
- In the Hall of Manuscripts consulting room or in consultation with Print:
a) return the manuscripts, printed stock and withdraws the key;
- In Porter:
b) shows the books of personal property carried/brought with him;
c) withdraws dall'armadietto objects deposited;
d) return to the key goalkeeper
e) receives in return the card.

IV. Standards for Sale Consultation

1. 1. General
The sale is insured service to scholars. The monitoring is done with the use of technological tools. In every room there is a specific own rules. The scholar is required to bring with it the minimum necessary to carry out the work of study or research, and at the time to deliver the key, notes to the staff room of the existence of material that does not belong to the Library. The scholar answered personally entrusted the life of the material, should immediately examine the relic to its delivery, and report immediately any damage to the staff room. This measure serves not only to safeguard the collections of the Library, but also to protect the scholar from unjust claims. In the absence of an alert by the scholar is to assume that he has been working in good condition. In case of loss or damage must compensate for the entire cost of restoration or new purchase and its restoration. The Library reserves the right to adopt appropriate measures to compensation for damage to the scholars who are responsible for damage. The observance of silence in the halls is a conditio sine qua non that must be absolutely guaranteed. In all consultation rooms is strictly prohibited introduce overcoats, umbrellas, bags, briefcases, closed plastic bags of any kind, even transparent; the few items that the scholar brings with it must be outside of any envelope. Are allowed personal computers without custody, the paper strictly necessary, tabs open, zoom lenses, meters tape non-rigid (plastic or soft cloth). Not, that what was said generally to all circles of the Library (for example with regard to food, drinks, mobile phones): - Reserve the posts read and fill them more than necessary; - Improper use in furniture, equipment and environments;
- Study or consult manuscripts, printed in two or more persons; - Consult material entrusted to another scholar and vice versa forward to other material entrusted; - - Consult the material entrusted with their hands dirty - Write, even in pencil, relying on handwritten, printed or other documents of the Library
- To highlight signs or even a pencil, in manuscripts, in printed or other material; -
- Follow ligatures, watermarks or any other material.
For the use of special tools reading (Wood lamp, reader watermarks, microfilm and microfiche, CD-ROMs, etc.) Scholars should apply to the Employees of Sala. There are of course allowed only consultations microfilm, microfiche, CD-rom etc.
2. Sala consultation room consultation Manuscripts
Permanence in Room Manuscripts is justified only by consultation of the manuscripts; not allowed to attend the Hall just to see manuscripts printed. In Sala allowed only the use of erasable pencil. It is prohibited to stylograph pens, ball markers, markers, colors and any other type of instrument for writing or mark that leaves indelible trace.

Nobody can take away a manuscript from the room or transfer a manuscript from the consulting room to room adjacent Manuscripts or "Hall of inventories."

For manuscripts stored in Manuscripts Deposit: scholars can take three manuscripts in the morning (between 8.45 and 12) and two in the afternoon (between 14 and 16).The documents stored in the Archives Section must be requested by 12:00. Request and consulting manuscripts must be contextual course, is not allowed to request that the manuscript be in the room and after a period much longer than expected for removing the manuscript from the Deposit. Each scholar shall have only three manuscripts simultaneously; the request of the other two manuscripts may be permitted only after the return of two manuscripts. The scholar can bring to the table a manuscript at a time, and only in special cases, the need for the collation of texts and scriptures of confrontation, request permission to bring to the table two manuscripts simultaneously. For consultation or reading the code must remain always resting on the lectern and kept open by setting the sheets by the relevant poles.....

See link to Vatican Library at right...

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